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Driver Qualification File Management

FMCSA Driver Qualifications (DQ) are the start of a driver’s personnel file

Federal regulations outline minimum requirements and documentation for maintaining a Driver Qualification file. Monitoring the qualifications and safety performance of your drivers is a critical element in maintaining a safe carrier operation. At minimum, an annual review of driving performance and insuring driving credentials are valid can weed out unsafe drivers or pin point areas where further training could correct bad driving habits before they negatively impact your company.

At CleanFleet, we help manage these DQ Files for your drivers. It is more important than ever to manage these DQ Files well because in June 2018, ATA’s Trucking Activity Report, the annualized turnover rate at large truckload carriers jumped to 94%. The turnover rate for smaller truckload carriers was 73%, seven points higher than for the same period the previous year. Managing compliant DQ Files with this turnover can get awfully complicated.

cleanfleet can help with dq file management

CleanFleet's DQ File Management Program

We electronically maintain all of the required DQ file documents for your review or for a DOT audit.  Our system identifies missing documents, tracks credential renewal dates, initiates the annual review process and keeps you informed every step of the way.

Our DQ File process:

  • - Upload all current DQ files into the system and review for compliance
  • - Electronically maintain each DQ file, by driver, by terminal
  • - Send alerts, action emails and follow up by one of our Safety Compliance Specialists regarding missing, expiring documents and/or upcoming compliance deadlines.
  • - Provide Customized DOT and Company required pre-hire documents to each driver applicant
  • - Work with each driver to complete forms and ensure 100% compliance (see DQ File Preparation Service)
  • - When hired, work with management to identify and complete required post-hire driver documents
  • - Initiate DOT and company required periodic file updates including ordering driver Motor Vehicle Records (MVR’s)
  • - Customizable option to upload Company specific documents and material

 

The CleanFleet Difference: 

  • - We offer a proprietary, web based platform (client login) where all files and documents are safely stored and retrieved
  • - Regulatory knowledge and expertise: we deal with Safety and Compliance regulations every day!
  • - Efficiency of system can reduce cost of labor, fines, and fees
  • - Monthly recap from a safety specialist to evaluate company’s safety and compliance
  • - All basic FMCSA company policies: drug testing, Hours of Service with personal conveyance, maintenance, driver qualification, and cell phone policies
  • - Driver interview and employment application
  • - 10-year previous employment history check
  • - FMCSR pocketbook (the green regulations book)
  • - And more

 

DQ File Management  Pricing

$400.00 (first-year, includes set-up)

 

$150.00 (annual renewal after 1st year)

$400.00 for first driver (first-year, includes set-up)

$300.00 for each additional driver (first-year, includes set-up)

 

$150.00 for each driver (annual renewal after 1st year)

$395.00 for first driver (first-year, includes set-up)

$295.00 for each additional driver (first-year, includes set-up)

 

$145.00 for each driver (annual renewal after 1st year)

$390.00 for first driver (first-year, includes set-up)

$290.00 for each additional driver (first-year, includes set-up)

 

$140.00 for each driver (annual renewal after 1st year)

$380.00 for first driver (first-year, includes set-up)

$280.00 for each additional driver (first-year, includes set-up)

 

$130.00 for each driver (annual renewal after 1st year)

$370.00 for first driver (first-year, includes set-up)

$270.00 for each additional driver (first-year, includes set-up)

 

$120.00 for each driver (annual renewal after 1st year)

$360.00 for first driver (first-year, includes set-up)

$260.00 for each additional driver (first-year, includes set-up)

 

$110.00 for each driver (annual renewal after 1st year)

$350.00 for first driver (first-year, includes set-up)

$250.00 for each additional driver (first-year, includes set-up)

 

$100.00 for each driver (annual renewal after 1st year)

clearinghouse pricing

Bundle and Save

 

CleanFleet offers help with queries, consortium membership, driver qualification file management, and driver/company training all al la cart. However, we offer several bundle packages that provide special savings and extra services.

Check out the bundled packages and what they include.

 

 

Need Help With DQ Files?

Contact CleanFleet 503.479.6082

cleanfleet can help with the clearinghouse and consortium membership